Management Team Assistant (Delivery Function)

About Us

ERGO Technology & Services S.A. (ET&S S.A.) was established in January 2021 following the integration of ERGO Digital IT and Atena into one entity, leveraging both companies’ strengths and best practices. As a part of ERGO Technology & Services Management AG, the technology holding of ERGO Group AG, we support millions of internal and external customers with state-of-the-art IT solutions to everyday problems.

In October 2022, ET&S S.A. expanded its scope of operations by creating a Business Services unit to contribute in a new way to the growth of ERGO’s business. Acting as a co-partner and internal consultant, it adds non-IT value and supports the development of the entire ERGO Group, currently offering skills in reporting, analysis, actuarial, and input management. We are committed to fostering innovation and meeting the evolving needs of our clients worldwide.

Discover how we implement AI, IoT, Voice Recognition, Big Data science, advanced mobile solutions, and business-related services to anticipate and address our customers’ future needs.

About the role

As Management Team Assistant, you will ensure smooth daily operations and provide professional, reliable support to management and the team in all organizational and administrative matters. You will work in an international environment that requires high service orientation, discretion, and the ability to work independently across stakeholders and functions.

How you will get the job done

• managing calendars, correspondence, office and meeting room bookings, including smooth coordination with internal and external stakeholders

• supporting meetings and events – setting up, organizing, and preparing meetings in an international context across time zones, including agenda management, documentation, and following-up

• planning and booking international travel, monitoring itineraries, and processing expense reports

• supporting in the preparation of presentations and reports, maintaining intranet/team sites, and conducting research to support decision-making

• handling sensitive information with discretion and providing reliable support for ongoing projects and ad-hoc assignments

  
  

Skills and experience you will need

• fluency in English and Polish

• completed commercial or administrative education

• at least 2–4 years of experience in a similar Team Assistant or executive support role

• proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and advanced knowledge of Excel

• excellent organizational and time management skills; proactive and service-oriented mindset

• strong communication skills and ability to interact across seniority levels

Nice to have

• German and/or other languages

• knowledge of Power BI

• university degree is an advantage

Perks & Benefits

Let's be healthy

Medical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.

Let's be balanced

Work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.

Let's be smart

We organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.

Let's be responsible

Each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.

Let's be fun

Company-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities – we got it covered!

Let's be diverse

Every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!