Staffing Coordinator / Resource Planning

Responsibilities

Resource Analysis & Decision Support

• Analyze consultant capabilities, availability, and project requirements to provide staffing recommendations to leadership

• Maintain comprehensive consultant profiles including skills, certifications, project history, and availability

• Provide weekly utilization analysis and monthly capacity forecasts (30-50 day outlook) to leadership

• Identify resource conflicts, capacity constraints, and skill gaps, presenting options and recommendations for resolution

• Conduct pipeline-to-capacity analysis mapping sales opportunities to projected resource needs by skill set and timeline

• Support proposal development with real-time resource availability insights

Operational Coordination & Execution

• Coordinate resource allocation execution based on priorities and leadership decisions, ensuring smooth consultant transitions

• Facilitate consultant onboarding to projects: internal introductions, context sharing, logistics coordination

• Communicate staffing decisions to consultants, delivery leads, and client teams

• Maintain resource management view with accurate, real-time data on allocations, skills, and availability

• Track time-to-staff metrics and identify bottlenecks in resource allocation process

• Collaborating with the Talent Acquisition team to share priorities and requirements for people searches

Process Development & Reporting

• Review and improve  resource management processes as team scales to 50+ consultants

• Develop and optimize standardized workflows for staffing requests, allocation decisions, and transition coordination

• Create and maintain dashboards for leadership visibility: utilization reports, capacity forecasts, skills analysis

• Drive continuous improvement based on metrics and stakeholder feedback

Technical Skills Intelligence

• Understand ,on a high-level, technical requirements for different project types (data engineering, analytics engineering, data architecture, platform engineering, governance)

• Conduct first-level technical filtering for staffing requests based on project requirements

Required Qualifications

• 4+ years of resource coordination, project management, or staffing operations in consulting or professional services in the IT space

• Understanding of consulting business model: utilization targets, billable vs. non-billable time, capacity planning

• Demonstrated ability to synthesize complex information into clear recommendations for executive decision-making

• Experience presenting analysis and options to senior leadership in fast-paced environment

• Proven ability to manage multiple priorities and coordinate across stakeholders simultaneously

• Ability to distinguish between different data roles (Data Engineer vs. Data Architect vs. Platform Engineer)

• Advanced proficiency with Google Sheets for capacity modeling, utilization tracking, and analysis

Preferred Qualifications

• Familiarity with concepts related to data technologies and modern data stack (Databricks, cloud data platforms, ETL/ELT tools, BI platforms)

• Experience building resource management workflows from scratch in scale-up environment (20+ to 50+ people)

• Previous role at data consulting firm, Databricks partner, or technology consulting practice

• Multi-geography coordination experience (Poland/US time zones or other distributed teams)

• Technical recruiting background or experience assessing data engineers and platform engineers

• Experience in technical consulting, software development, data/analytics, or technology professional servicesExperience with resource management/PSA tools or ability to quickly learn new platforms

• Familiarity with project management and collaboration tools (Asana, Jira, Slack)

What We Offer

• High-impact role with direct visibility to leadership

• Opportunity to design resource management processes for growing consulting practice

• Databricks Academy access, certification support, exposure to enterprise data platform projects

• Competitive compensation on a b2b or UoP contract

• Remote from anywhere in Poland with flexible hours