Workday Functional Analyst (Time tracking and Absence)

THE OPPORTUNITY IN A NUTSHELL

You? A Workday expert or enthusiast, ready to dive deeper into Absence and Time Tracking and help shape smarter HR tech.

Role? Be part of our core Workday team, driving configuration and optimization of Time and Absence modules across Vend.

Company? Schibsted Marketplaces, soon to be Vend, home of Tori, Oikotie, FINN, Blocket, DBA & Bilbasen, where millions of people across the Nordics connect to find what they need, whether it’s a job, a home, a way to move, or a fresh start.

Location? Join us in our Stockholm, Helsinki, or Krakow office (Oslo, Copenhagen, Aarhus also possible) with flexibility to work remotely 2–3 days a week: your choice, your balance.

Why us? At Vend, we’re on a mission to optimise how HR works. In this role, you’ll shape core Workday processes, partner closely with HR, IT, and Payroll, and see your impact realised across 3500+ employees. You’ll grow professionally, gain exposure to a global HR tech landscape, and help lead transformation during a period of change.

Sounds like your cup of tea? Check out the details below!

WHO ARE YOU?

• Experienced in Workday with at least 3 years of configuration experience.
• Skilled or curious about Absence and/or Time Tracking – either you’ve done it before, or you’re excited to learn.
• Problem solver who translates business needs into smart, scalable solutions.
• Collaborative communicator who works well with HR, IT, and Payroll teams across multiple countries.
• Self-driven and structured, able to handle multiple priorities in a fast-moving environment.
• English fluency is a must, as you’ll be working in a global team.

WHAT’S THE JOB LIKE?

As a Workday Functional Analyst, your mission is to support, configure and continuously improve our Time Tracking and Absence setup in Workday. You’ll play a key role in ongoing optimization and support projects, contribute to system governance, and help us make smarter use of Workday across the Nordics.

A typical week could involve:

• Configuring or adjusting Workday Time/Absence setups based on user feedback or business changes.
• Working with Payroll and HR to improve integration and data flow.
• Investigating and solving support issues.
• Testing upcoming Workday releases and leading small improvement projects.

Current focus areas include:

• Designing a new Workday Absence & Time Tracking setup as part of our 2025 HR tech roadmap.
• Supporting the split of our current Workday environment into a new instance for Vend.
• Partnering with our payroll vendor (SD Worx) and IT to align on integration and data quality.

You’ll be part of the People Platforms, Data & Analytics team, a cross-functional group focused on making HR processes better through smart technology and great data. You’ll report to the Head of People Platforms and work alongside two other Workday Analysts – all with clear ownership and strong team spirit.

The challenge? You’ll step into a transforming environment, where we’re separating from Schibsted and building up our own processes from the ground up. That means some things are not yet in place – but that’s also the exciting part. You’ll have real influence, room to shape your work, and a chance to create scalable, future-proof solutions.

GOT YOUR ATTENTION? Let us hear from you!

Apply by 20th April. We’ll begin reviewing applications on a rolling basis, so don’t wait too long.

We work in a hybrid way and would like to catch up with you at our vibrant and colourful office in Kraków 2 days per week. This is an essential part of the role, as it supports collaboration and team engagement. If you're not the working-from-home type, you're of course welcome to join us in the office every day. Candidates should be based within a reasonable commuting distance to our Kraków office.

🎯 BENEFITS

🔹 Yearly bonus (STI - Short Term Incentive) up to 18% according to seniority level

🔹 Tax-deductible costs of 50% for IT creators

🔹 Training budget of 4000 PLN per year that can be used for books, conferences, online courses, you name it

🔹 Home office supplement 3000 PLN of financial support to make your WFH more enjoyable and healthy

🔹 Social package 500 benefit points (1 point = 1zł) transferrable to tickets, multisport, medical care, or a prepaid card

🔹 4 extra days off. We’re not minimalists. That’s why you get 4 days more than Polish law requires

🔹 In-house trainings for improving your business, tech & soft skills during working hours

• Tech Jump - a mentoring program for learning completely new frameworks and programming languages 
• School of leadership competencies - training for employees aspiring to become leaders
• Leaders Academy - training for leaders developing their competencies

🔹 Mental health support. 

• Voucher for 3 online sessions with a professional therapist 
• Series of mental health-oriented webinars

🔹 Flexibility. Sometimes you need to do your stuff and start a day later thanks to flexible working hours

🔹 Top-notch equipment. Most modern stuff with macOS or Windows on board & mobile with either Android or iOS