Project Specialist, PMO (M/F/D)

Job Req Number:  97745
Time Type: Full Time

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Are you passionate about project management and eager to make a significant impact within a dynamic team? Join us as a Project Specialist in our Group PMO, where you'll play a crucial role in driving our projects forward. You'll be at the heart of our operations, providing essential support, managing portfolios, and ensuring our methodologies are top-notch. If you're detail-oriented, proactive, and ready to challenge the status quo, we want you on our team!  

Your responsibilities:

• Comprehensive administrative support for Group PMO and individual projects. 

• Roadmap and portfolio management. 

• Updating and managing templates, processes, methods, standards, SOP’s and e-learnings. 

• Administration of central sites, project communities, and resources (e.g., SharePoint). 

• Management and verification of project documentation. 

• Ensuring adherence to Project Management governance and methodologies. 

• Assistance with strategic assignments for PMO initiatives. 

• Conducting onboarding, training, and knowledge-sharing sessions 

• Support Program/Project Managers in tracking the status of program/project deliverables and milestones, supporting the adoption of the project lifecycle. 

• Provide ad hoc project/program support, ensuring project plans and documentation are complete and up-to-date. 

• Generate dedicated project reports for various stakeholders and monitor key operational metrics (including assistance with Project Board presentations). 

• Participate in selected project meetings & host minor project meetings (actions, issues) 

• Update and maintenance of action, issue and risk logs; 

• Actively participate in development of the PMO team by developing new solutions, search for optimization and best practices 

Our requirements: 

• English language proficiency at least C1 level – excellent/fluent in both written and spoken communication. 

• 1 - 3 years of experience in working on structured projects as support/assistant/junior or assisting PM; 

• Practical knowledge of MS Office (PowerPoint, Excel, Outlook) and Teams. 

• Excellent organizational and administrative skills. 

• Attention to detail, problem-solving abilities, proactivity, and a willingness to challenge the status quo. 

• Knowledge of project management methodologies (Prince2, Agile) and project management tools (e.g. Clarity PPM, JIRA, Microsoft Planner, others)  

• Knowledge of Power BI, Power Automate, Visio & SharePoint would be an asset; 

• Ability to understand and work in a multicultural environment and carry out multiple tasks at the same time; 

• Ability to work with minimal supervision; 

• Confident to deal with senior level contacts, internally and externally. 

What we offer :

• Employment based on an employment contract, along with a comprehensive benefits package 

• Training and development programs, as well as access to an e-learning platform 

• Onboarding program with the support of a dedicated Buddy 

• Participation in an annual, company-wide integration event 

• A work environment based on Scandinavian organizational culture 

• Opportunities for growth through our internal program 

Benefits:

• sharing the costs of sports activities 

• private medical care 

• sharing the costs of foreign language classes 

• sharing the costs of professional training & courses 

• life insurance 

• integration events 

• corporate gym 

• corporate sports team 

• coffee / tea 

• parking space for employees 

• extra social benefits 

• holiday funds 

• christmas gifts 

• employee referral program 

• charity initiatives 

• bicycle parking 

• modern and ergonomic office 

• yoga in the office