Assistant (German & English speaking)

Responsibilities

Communication & Coordination

• Manage and respond to emails and messages in German and English

• Schedule and coordinate meetings, calls, and appointments across time zones

• Draft and proofread internal and external communication

• Act as a point of contact for German- and English-speaking clients or team members

Administrative Support

• Maintain calendars and to-do lists

• Organize and maintain shared digital files and folders

• Prepare reports, meeting notes, and presentations

• Track deadlines and send reminders

Project Assistance

• Support small projects by tracking deliverables and updating project boards (e.g., Trello, Asana, monday.com)

• Conduct basic research and summarize findings

• Assist with data entry and light reporting tasks

Customer or Client Support

• Handle basic customer inquiries or service requests via email or chat

• Escalate issues when necessary and ensure timely follow-up

• Translate short texts, emails, and documents between German and English

• Ensure culturally appropriate communication in both languages

Benefits

• Motivizer Benefits Platform to choose and manage all your benefits in one place. You receive a budget (550 PLN monthly). You can choose medical care package, meal tickets, sports cards (we have Multisport and on preferential terms, we have membership cards to one of the most popular Gyms), cinema tickets, shop vouchers, discounts and many more.

• Language Courses – you'll have access to a multi-language learning platform enabling you to practice you language skills and learn new ones!

• Regular and systematic further training opportunities - both internally and from external providers. We support your ongoing learning and development.

• Cooperation within  an internal community is our everyday reality. We have networking events, coding challenges, and company parties for different occasions.

Qualifications

• University degree in administration or a related field.

• Fluent in German and English (written and spoken)

• Proven experience as a Virtual Assistant or in a similar administrative role

• Excellent written communication and organizational skills

• Tech-savvy; proficient with tools like Microsoft Office, Google Workspace, Zoom, and task managers

• Ability to handle confidential information with discretion

• Independent, proactive, and detail-oriented

• Strong time management skills and ability to prioritize effectively

About Red Reply

Red Reply specializes in Oracle Cloud Infrastructure technology with a focus on IaaS and PaaS solutions and offers Cloud Strategy and Migration, Cloud Application Development, Cloud Service Management, as well as Application Service Management and Operations. Red Reply is one of the first Oracle Cloud Managed Service Providers (MSP) in Europe.