Project Management Office Lead

Work Type: Full-time, hybrid role, 2/3 days per week in Warsaw 

Working Hours: Monday to Friday, standard business working hours (occasional late meetings due to collaboration with EMEA and Asia regions)

Project Duration: Ongoing, long-term engagement

Overview:

We are looking for a seasoned PMO professional with a strong background in program or portfolio management within the technology, banking, or consultancy sectors. This role requires a pragmatic, detail-oriented individual who thrives in a fast-paced environment and can effectively support and guide project managers across a complex technology portfolio. You will play a key role in ensuring delivery excellence, enforcing best practices, and maintaining high standards of communication and documentation.

Responsibilities:

• Establish and promote best practices in line with internal project and program management standards

• Support and guide a team of project managers to ensure compliance with SDLC procedures, including regulatory and compliance requirements

• Coordinate multiple projects and programs within the Finance and Risk Technology portfolio

• Assist technology leads and PMs in managing project portfolios and delivery timelines

• Track and report on project metrics and KPIs

• Maintain and improve PMO methodologies, policies, and procedures

• Provide mentoring and act as a subject matter expert for PMs

• Facilitate project closure activities and benefit realization analysis

• Manage release cycles and review project documentation as needed

• Collaborate with cross-functional teams to provide business and financial insights and support decision-making

Requirements:

• 5+ years of experience in PMO or program/portfolio management, preferably in large enterprise IT environments

• Proven experience working with Technology Project Managers and PMO Leads

• Strong understanding of SDLC methodologies (Agile, Waterfall, Hybrid)

• Ability to guide and oversee multiple PMs and ensure delivery alignment

• Excellent communication skills in English and Polish, both verbal and written

• Strong presentation and documentation skills

• Ability to work independently, prioritize tasks, and manage multiple concurrent projects

• Experience in banking or financial services is preferred 

  
  

Tools & Skills:

• Proficiency in Microsoft Excel, PowerPoint, and SharePoint

• Ability to create dashboards, scorecards, and KPI reports

• Strong analytical and organizational skills

• Confidence in presenting and defending recommendations to stakeholders

  
  

Certifications & Education:

• Bachelor’s degree or equivalent experience, preferably in STEM fields

• PMP or equivalent certification (e.g. SAFe Agilist) is a strong plus

  
  

Additional Information:

• The role supports both Agile and Waterfall projects (understanding of both is required, but you will not manage the projects directly)

• High level of collaboration with various internal teams across regions

  
  

What We Offer:

• B2B via Experis

• MultiSport Plus

• Group insurance

• Medicover Premium

• e-learning platform