Corporate Real Estate Associate / Welcome Desk Host

Full-time, 100% on-site role in Warsaw (Monday to Friday, 9:00–17:00)

Preferred start date: ASAP (candidates with up to 1-month notice period will be considered) 

Overview:

We are looking for a proactive and people-oriented Welcome Desk Host to join our team. This is a front-of-house role based at the reception area, but it goes beyond traditional receptionist duties. The ideal candidate will be the face of the office, creating a warm, professional, and engaging environment for employees and visitors alike.

Responsibilities:

• Act as the face of the office, creating a positive first impression for all visitors and employees

• Greet guests and staff, engage in friendly conversation, and anticipate their needs

• Manage visitor check-ins, issue passes, and distribute security badges for new hires

• Provide information about the building, office policies, and wayfinding

• Maintain a presentable, organized, and welcoming reception area

• Support the onboarding process by offering essential information and resources

• Identify and report any office safety or security concerns

• Assist with receiving and distributing mail and packages

• Coordinate with vendors, service providers, and internal teams as needed

• Manage meeting room bookings and support event logistics, including catering and equipment

• Organize and promote office events, wellness activities, and team-building initiatives

• Create and share internal communications using tools like Outlook or Viva Engage

• Support the office ticketing system, ensuring requests are followed up and resolved

• Help with administrative tasks such as business card ordering

• Participate in health and safety assessments 

• Suggest improvements to enhance the office environment and employee experience

  
  

Requirements:

• Fluent in English and Polish, both written and spoken

• Experience in customer service, hospitality, or office administration

• Experience in organizing events 

• Friendly, approachable, and professional demeanor

• Strong interpersonal and communication skills

• Proficiency in MS Office (Outlook, Word, Excel)

• Detail-oriented, proactive, and eager to work with people

  
  

Recruitment Process:

• First interview with the Hiring Manager (in person preferred, remote possible)

• Second interview with the Manager

• Optional third stage: short chat with a VP

  
  

What We Offer:

• A dynamic and people-focused work environment

• The opportunity to shape the office culture and employee experience

• Involvement in creative and engaging office events

• A role with real impact and visibility across the organization

• Opportunities for growth and development within the company

• MultiSport Plus

• Group insurance

• Medicover Premium

• e-learning platform