Independent Review of Workday Compensation Setup

Requested Consultant Profile

We are looking for a senior consultant with:

• Deep expertise within Workday Compensation / Advanced Compensation

• Strong understanding of payroll-related HR processes

• Experience with complex compensation models and calculation logic

• Experience reviewing and assessing existing Workday solutions

• Ability to challenge solution design from a best practice perspective

• Strong analytical and advisory capabilities

• Quick understanding of an existing setup

Engagement Model

• Estimated scope apprx 40-80 hours

• Estimated duration 1-2 weeks

• Start as soon as possible

• Work from office in Stockholm

Background

As part of the ongoing HR and Payroll transformation initiative, Workday has been implemented in Denmark to support local HR and payroll processes.

Following go-live and subsequent stabilization activities, challenges have been identified related to:

• Compensation setup and salary calculation logic

• Conversion from hourly-based tariffs to monthly salary models

• Contract template calculations and document generation

• Handling of employment changes and hiring scenarios

• Stability and predictability of compensation-related outputs

In some scenarios, the current solution:

• produces incorrect monthly salary values,

• does not reflect expected changes correctly,

• or requires complementary manual/semi-manual handling outside the standard Workday flow.

As a result, the client is seeking an independent expert review of the current system setup and solution design.

Important Scope Clarification

• The purpose of this assignment is to assess the current Workday setup from a functional and technical perspective

• Recommend a best-practice based solution

The assignment does NOT include

• Review of project governance

• Implementation process assessment

• Organizational review

• Retrospective analysis of implementation decisions

Objective of the Assignment

The purpose of the assignment is to perform an independent expert assessment of the current Workday Compensation setup in Denmark in order to:

• Verify that the current configuration supports intended business requirements and payroll processes

• Assess whether the solution follows Workday best practices

• Identify configuration gaps, risks, inconsistencies, or technical limitations, bugs and possible data problems

• Evaluate the sustainability and robustness of the current setup

• Analyse how compensation calculations behave across different business scenarios

• Assess dependencies between Compensation, contract templates, and employment processes

• Recommend improvements and alternative solution approaches

• Provide a clear recommendation for the preferred way forward

Scope of this audit

1. Review and assess compensation configuration

• Compensation setup for monthly salary conversion logic

• Salary plans and calculation logic

• Tariff-based compensation

Examples of scenarios to analyse:

• New hires

• Job changes

• Changes in employment percentage

• Compensation adjustments

2. Employment process and contract impact

Review dependencies between:

• Compensation setup

• Employment processes

• Contract templates and document generation

Assess whether the current setup sufficiently supports:

• Hiring processes

• Employment changes

• Correct contract generation

Expected Deliverables

1. A structured assessment report including

• Current state assessment and key findings

• Identified gaps and risks

• Findings related to Compensation setup

• Observations regarding sustainability, maintainability and scalability

2. Clear recommendations & solution alternatives

• Suggested improvements

• Alternative setup approaches

• Best practice considerations

• Assessment of pros/cons per alternative

• A roadmap and recommended next steps

Recommendations should distinguish between:

• Critical issues

• Recommended improvements

• Optional optimizations