Project & Vendor Support Specialist

Do you enjoy working with data, keeping things organized, and making projects run smoothly?At CGI, we’re looking for someone who will support our Project Managers and Vendor Management team in daily operations and project development.Your future duties and responsibilitiesSupporting Project Managers in planning, coordinating and executing project activities, including:o Key project data analysis: validating accuracy of project data (consumption, rates, duration, expenses etc.) and identifying and correcting discrepancieso managing complex reportso maintaining project financial data in compliance with corporate and SOX requirementso sales invoice issuanceo communication to stakeholderso onboarding and offboarding project members, access managemento preparing materials for bid-offerso maintaining project documentation• Vendor management, including:o onboarding and offboarding Vendorso master data managemento creating Purchase Orderso payables management: tracking and managing exceptions, monitoring payments’ statuseso managing queries and issueso resolving Vendor queries and issuesRequired qualifications to be successful in this role• Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Copilot; strong overall technical aptitude• Excellent attention to detail and confidence working with numbers and data analysis; a strong analytical mindset• Curiosity and ability to learn quickly, with strong listening skills and good memory; proactive in searching for answers and solutions• Strong communication skills, with the ability to express ideas clearly and concisely and report issues promptly, both in English (B2 or higher) and Polish (native)• Strong organizational skills and the ability to deliver high-quality work within deadlines• A collaborative and inclusive mindset, with awareness of others’ needs and a supportive approach to teamwork• Availability of at least 32 hours per week, with the possibility of moving to full-time in the near futureNice to have:• Previous experience in accounting, administration, project coordination/management, reception, or executive assistance• Basic knowledge or interest in the IT industry