Sales Support/Project Assistant | French

This role is based in Poland and involves frequent travel to Togo as part of program delivery. It offers a broad range of responsibilities, including end-to-end support across sales, bid preparation, and project execution. The scope of work covers documentation, presentations, market research, client interactions, and structured reporting. You will play a key role in coordinating collaboration between European and African teams, ensuring smooth communication and maintaining accurate project and administrative records. The position requires adaptability in a dynamic environment, strong prioritization skills, and a professional approach to working with diverse stakeholders. Daily communication in both French and English is an essential part of the role. The role follows a hybrid work model based in Warsaw. We also welcome candidates based outside Warsaw, provided they are able to travel to the office when needed.

Join an international program focused on cybersecurity and AI, delivered in partnership with public sector institutions across Europe and Africa.

The role focuses primarily on project coordination, with additional involvement in sales support and operational activities.

Project Coordination:

• Coordinate day-to-day project activities across teams in Europe and Africa

• Monitor project progress, including reporting, tracking, and documentation

• Maintain project files, schedules, and structured documentation

• Ensure clear communication and alignment between stakeholders

Sales & Bid Support:

• Support sales, bid preparation, and project delivery activities

• Prepare presentations, documentation, and executive summaries

• Conduct market research (Africa / MEA) and translate insights into actionable inputs

• Support or lead client meetings, ensuring structured follow-up

Operations & Logistics:

• Manage logistics for travel, workshops, and international visits

• Maintain financial inputs and administrative data

• Prioritize tasks, manage deadlines, and ensure follow-through

• Represent the organization professionally and reliably

Requirements:

• experience in sales support, project coordination, PMO support, or administrative roles,

• ability to coordinate work across international teams (Europe and Africa),

• strong written and verbal communication skills in French and English,

• strong presentation, organizational, and administrative skills,

• ability to support Sales, Bid Office, and Project Managers in:
   – preparing executive summaries (1–2 pages),
   – creating and delivering presentations,
   – conducting market research (Africa / MEA),
   – leading meetings with customers,
   – supporting offer and RFP preparation,
   – project reporting and monitoring,

• strong proficiency in Microsoft Office (Excel, PowerPoint), Teams/Zoom, and shared document repositories,

• basic understanding of financial concepts and business planning,

• strong attention to detail and ability to follow through on tasks,

• ability to manage multiple deadlines and shifting priorities,

• professional, discreet, and reliable approach to work.

Nice to have:

• relevant academic background,

• experience in PMO or sales coordination roles,

• interest in international development and cross-regional projects,

• confidence in working with C-level stakeholders,

• high level of professionalism and personal culture,

• ability to work effectively in dynamic environments.

Benefits:

• private healthcare,

• group life insurance,

• training and development programs,

• Multisport card,

• holiday allowance (co-financing of vacation),

• fruit days,

• Asseco Active Team sports group,

• team-building events,

• Employee Pension Scheme (PPE),

• welcome boxes for new employees,

• Company Social Benefits Fund,

• holiday gifts (from the Social Benefits Fund).