Project Assistance

The Project Support role provides organisational and administrative assistance across various projects. This includes maintaining project plans, coordinating tasks, documenting progress, and facilitating communication between internal and external stakeholders. The goal is to enable project managers to deliver results efficiently and effectively.

Key Responsibilities:

• Maintain and track project plans and detailed task lists.

• Organise, document, and follow up on project meetings.

• Support project structuring, scheduling, and planning activities.

• Prepare and maintain technical and organisational documentation.

• Assist in creating presentations, reports, and project status updates.

• Coordinate communication between internal departments and external partners.

• Monitor deadlines and ensure timely completion of assigned tasks.

• Support the planning and execution of workshops, project reviews, and stakeholder meetings.

• Maintain project-related data in SharePoint or other collaboration tools.

• Record key decisions, action items, and lessons learned.

• Assist with budget tracking, resource planning, and project reporting.

Requirements

• Completed commercial or technical training or a degree with project relevance.

• Initial experience in project work or in a project assistant role is an advantage.

• Solid understanding of project management principles (e.g., work breakdown structures, milestone planning).

• Proficiency in MS Office (Excel, PowerPoint, Power BI, Outlook).

• Experience with project tools such as Azure DevOps, MS Project, or Jira is a plus.

• Strong written and verbal communication skills in English and German (at least B2/C1).

• Strong customer focus and commitment to delivering high-quality support.

• Proactive attitude with the ability to identify and solve workflow issues independently.

• Excellent collaboration and interpersonal skills, fostering a positive team dynamic.

• High level of accountability, reliability, and attention to detail.

• Willingness to learn new tools and methods and share knowledge with others.

• Strong results orientation, ensuring tasks contribute to overall project success.