Senior Resource Planning Specialist

We are looking for a Senior Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact.

As a Senior Resource Planning Specialist, you will own the end-to-end administrative process for a defined portfolio of contractors - from start of cooperation to final invoice. By centralizing and standardizing this work, you will free Technology managers to focus on strategic priorities, not paperwork. So the impact is big:)

If you enjoy structured processes, operational excellence, vendor coordination, and being the person who “makes things work,” this role is for you. We’re hiring both a mid-level and senior  specialist, so there’s room to grow and shape the function with us.

Important things for you:

• Flexible working hours in an office first model (4/1) that depend on you and your team. Starting later or finishing earlier? No problem! Work hours keep pace with our lifestyles and can start between 7 a.m. and 10 a.m.

• Employment contract. 

Key responsibilities

• Act as a point of contact for escalation topics and vendor coordination.

• Cooperate on the standardization of contractor-related processes across the Technology group, ensuring consistency and efficiency.

• Prepare vendor orders and process requests with the Legal team, ensuring accurate documentation and timely approvals.

• Coordinate the Purchase Order lifecycle: create shopping carts, track status and ensure smooth delivery to vendors.

• Support new contractor engagement by handling internal administrative steps. 

• Verify reports of delivered work with vendors and managers.

• Check and process vendor invoices, confirming alignment with reports of delivered work and contract terms.

• Ensure compliance with internal rules as well as legal and finance guidelines.

• Analyze patterns in contractor management operations and recommend strategic improvements to leadership.

• Ensure high quality of internal materials related to contractors and vendors management.

• Participate in cross-functional discussions, ensuring seamless collaboration with business stakeholders.

We are looking for

• Proven experience in contractor management, procurement operations, vendor coordination or a similar high-volume administrative environment.

• Understanding of end-to-end processes: contracting, PO lifecycle, compliance and invoicing.

• Demonstrated ability to independently resolve complex cases, spot risks and ensure accuracy across multiple systems.

• Experience partnering with cross-functional teams (e.g., Legal, Procurement, Security, TA) and managing escalations.

• Ability to analyze processes, identify systemic gaps, and suggest improvements or standardization initiatives.

• Understanding of contractor-related administration.

• General awareness of Technology environments - enough to understand basics of common tech roles.

• Strong soft skills: excellent organisation, ability to prioritise effectively, close loops and manage multiple workflows simultaneously.

• Strong communication skills to cooperate with stakeholders.

• Language skills: Polish C1, English B2.

What we offer:

• We have well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools (height-adjustable desks, interactive conference rooms).

• Annual bonus depending on your annual assessment and the company's results.

• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).

• English classes that we pay for related to the specific nature of your job. 

• 16" or 14" MacBook Pro and other gadgets that you may need.

• Working in a team you can always count on - we have on board top-class specialists and experts in their areas of expertise.

• A high degree of autonomy in terms of organizing your team’s work; we encourage you to develop continuously and try out new things.