IT Purchasing Specialist

LOCATION: Warsaw (hybrid model)

PART-TIME (20h/week)

The IT Purchasing Manager is responsible for acquiring all IT-related equipment, software licenses, and subscriptions necessary for the organization's operations. This role involves managing vendor relationships, negotiating contracts, ensuring compliance with company policies, and maintaining accurate records of all transactions.

WHAT YOU WILL DO:

• Vendor Management:
• Identify and evaluate potential suppliers and vendors.
• Maintain strong relationships with existing vendors to ensure reliable supply chains.
• Conduct vendor performance reviews and negotiate favorable terms and conditions.
• Procurement Process:
• Develop and implement procurement strategies for IT equipment, licenses, and subscriptions.
• Process purchase orders, ensuring accuracy and completeness.
• Manage the entire procurement cycle from requisition to delivery.
• Budget Management:
• Prepare and manage the IT procurement budget.
• Monitor and report on expenditure to ensure it aligns with the budget.
• Identify cost-saving opportunities without compromising on quality.
• Contract Management:
• Negotiate and manage contracts with vendors, including terms, pricing, and service level agreements (SLAs).
• Ensure compliance with legal and regulatory requirements.
• Renew or terminate contracts as necessary.
• Inventory Management:
• Maintain an accurate inventory of IT equipment, software licenses, and subscriptions.
• Conduct regular audits to ensure records are up-to-date.
• Manage asset lifecycle, including disposal of obsolete equipment.
• Stakeholder Collaboration:
• Work closely with IT, finance, and other departments to understand their needs and ensure procurement aligns with organizational goals.
• Provide regular updates and reports to senior management.
• Market Analysis:
• Stay updated on market trends, new products, and pricing.
• Conduct market research to find the best products and services at the best prices.
• Compliance and Documentation:
• Ensure all procurement activities comply with internal policies and external regulations.
• Maintain comprehensive records and documentation for all transactions.

WHAT YOU BRING IN:

• Proven experience in IT procurement or a similar role.
• Experience with vendor management and contract negotiation.
• Strong negotiation and communication skills.
• Excellent organizational and time-management abilities.
• Analytical skills to assess and compare product offerings.
• Proficiency in procurement software and tools.
• Attention to detail.
• Problem-solving mindset with a focus on continuous improvement.

WHAT WE PROVIDE 

The DEVELOPMENT of each exponDOer is of the upmost importance to us: 

• You will be assigned to a buddy, who will support, advise and simply be there during there for you during the first weeks of the onboarding. 
• Your opinion makes a difference, and you will help us to shape with us expondo’s future. 
• We provide learning & development opportunities to promote your constant development. 

 We offer all our employees the FREEDOM to work how it is best suited to their needs: 

• Whether it will be work from fully from the office or a hybrid, we will provide the needed hardware to work in comfort.   
• We provide flexible working hours
• We trust our employees to make informed decisions, and your contributions will have a direct impact on our projects and overall success.

The expondo group is an international e-commerce company with more than 300 employees. We are a renowned manufacturer and online retailer of niche products created by experts for experts, operating in Europe and having locations in Germany, Poland, Hong Kong and China. Our focus is to provide our customers with an appropriate and scalable service. 

To be a part of the extended expondo community is to be a part of an ambitious and dynamic global company. What lies ahead in terms of future is in the hands of our employees. It is their ideas, vision, skills, and talents which allow for us to succeed in this fast paced, globalizing world. Our purpose is to empower DOers.

In our CULTURE we respect our employees’ needs and care for each other: 

• We care about everyone’s physical and mental health, and that is why we provide the best possible conditions for a sustainable work-life balance.  
• You will be a part of a diverse team in which good humour, mutual support and respect are highly valued. 

It’s time to get it done with expondo and the time is now.