Program Manager / Project Coordinator (Cybersecurity Programs)

Industry: Healthcare / Consumer Health

Area: Cybersecurity

Rate: 35-45 euro/h on b2b

Start: ASAP

Location: Hybrid form Warsaw

Position Overview

Support the delivery of global cybersecurity programs by serving as the operational partner to a Program Lead. This role owns day-to-day program coordination (planning cadence, governance, and delivery follow-through), enables cross-functional execution across engineering, product, platform, and business teams, and ensures stakeholders have timely visibility through structured reporting and well-maintained documentation.

Key Responsibilities

• Own day-to-day program coordination for global cybersecurity initiatives, including integrated schedules, milestones, dependencies, and deliverable follow-through.

• Establish and run program cadence (planning sessions, weekly checkpoints, and stakeholder readouts); publish agendas and capture decisions and action items.

• Maintain RAID logs (risks, assumptions, issues, dependencies) and decision records; drive owners to closure and escalate blockers as needed.

• Prepare concise, executive-ready status updates and dashboards (where available), highlighting progress, key decisions, upcoming milestones, and critical risks/dependencies.

• Maintain program documentation, including objectives, scope, governance artifacts, meeting notes, templates, and outcomes; ensure materials are current and accessible.

• Support continuous improvement of Agile/DevOps/BizDevOps delivery practices and change communications by identifying process gaps and coordinating remediation actions.

• Conduct stakeholder workshops as needed to develop process maps, brainstorm solutions, or identify and address root causes of program blockers, with clear objectives for each session.

Key Requirements

• Experience in program or project coordination, including planning, scheduling, tracking, and driving closure across multiple stakeholders.

• Working knowledge of Agile delivery and/or DevOps operating models in IT, platform, or cybersecurity environments.

• Demonstrated stakeholder management and written/verbal communication skills, including the ability to prepare materials for senior leaders.

• Strong organizational skills and attention to detail; ability to produce clear documentation, meeting notes, and action tracking.

• Ability to operate effectively in a global, matrixed organization across multiple time zones.

• Technical Proficiency with Microsoft 365 (Teams, Excel, PowerPoint) and experience using work management tools to track work (e.g., Azure DevOps or similar).

• Technical Proficiency with digital whiteboards and facilitating meetings with digital whiteboards (Microsoft, Mural).

Nice to Have

• Experience supporting cybersecurity, IT, or platform programs and familiarity with common delivery and governance artifacts.

• Technical Experience with building reporting and dashboarding tools (e.g., Power BI) and/or collaboration/document management platforms (e.g., SharePoint).

• Familiarity with OKR and roadmap tooling and/or AI-enabled productivity tools used for drafting, summarization, and analysis.