AI Productivity Specialist

Who are we and how do we work?

The CEO Office is currently a two-person team, and we are now expanding it by two more people. Our mission is to support the Management Board in the effective execution of strategy by ensuring operational effectiveness, using the most modern solutions and coordinating key organizational activities. We ensure smooth information flow, operational efficiency, and the effective functioning of the organizational life cycle, taking current priorities into account. We are a catalyst for growth, combining everyday operations with a long-term vision. We believe that the strength of a team lies in diversity and the ability to work together. Every day we try to work better! If this mission resonates with you too, be sure to apply!

In your daily work, you will be responsible for:

1. Supporting the personal effectiveness of the CEO / CEO Office / management team using AI:

·         Creating and optimizing workflows that automate administrative, communication, and decision-making tasks,

·         Building and maintaining a “personal AI workspace” for the CEO / CEO Office (e.g., AI agents, integrations with calendar, email, and CRM),

·         Preparing summaries, analyses, and recommendations using generative tools (ChatGPT, Claude Cowork, Copilot, etc.),

·         Supporting the creation of materials (presentations, analyses, notes, announcements, emails) using AI.

2. Optimizing AI tools as part of building personal effectiveness:

·         Recommending, selecting, configuring, and integrating AI tools to optimize the work of the CEO / CEO Office / management team (including Microsoft automation and dashboards),

·         Managing a repository of prompts / templates,

·         Continuously improving pipelines and automations.

3. Collaboration, internal communication, and spreading knowledge across the organization:

·         Collaborating with AI expert centers across the organization,

·         Maintaining security standards and compliance with company policies,

·         AI coaching – proposing solutions,

·         Providing AI training for interested employees,

What we expect from you:

·         Experience in combining business and technology aspects (e.g., consulting, project management, AI tools expert),

·         Good knowledge of AI tools (ChatGPT, Claude Cowork, Copilot, automations, N8N, opencrawl),

·         Ability to build effective prompts and workflows,

·         High work culture, results orientation, and a solution-seeking mindset,

·         Strong communication skills and flexibility in action,

·         English language proficiency – minimum B2 (CEE region, intercultural communication).

An additional advantage will be:

·         The ability to think and act in a process-oriented way,

·         Understanding of executive office work and management priorities.

We offer:

Security and comfort of work:

·         Employment based on an employment contract or B2B,

·         Hybrid work model – minimum 4 days per week in the office, core hours: 9:00–15:00,

·         Full support during the onboarding period under the guidance of an engaging Leader.

Ownership and business agility:

·         Real impact on business decisions, with the opportunity to take initiative and bring your ideas to life.

Development within the organization:

·         Knowledge-sharing meetings at both the technology and broader IT level,

·         An Individual Development Plan,

·         Participation in training sessions and conferences that enhance professional competencies.

All-inclusive for the Employee:

·         A benefits package that you can use according to your own preferences – Lux Med medical care, health and life insurance (PZU and Warta), Multisport card, shopping and lunch vouchers, and many other cafeteria options available on the Worksmile platform,

·         Study Tour – international trips aimed at learning about the product offering (destination visits and hotel audits),

·         A package of training sessions and webinars supporting professional and personal development,

·         Discounts on selected Wakacje.pl services for employees and their families,

·         Work in the modern Alchemia office complex – Neon building, 100 meters from the Gdańsk Przymorze-Uniwersytet SKM station,

·         Mini events, delicious coffee, and hot chocolate on Mondays,

·         Casual dress code.

Ready to join a team with #travelmindset? We are waiting for you!