PMO Specialist with German

Requirements

• PMO in IT projects
• Project Management Certification (CAPM, Prince2 Foundation, etc.)
• M365
• MS project
• SAP
• English
• German (must-have)

Job description

Our customer is a German company specializing in comprehensive IT solutions, supporting enterprises in their digital transformation. With extensive experience, it offers high-quality services that include IT infrastructure management, business applications, and modern workplace (Digital Workplace) solutions. The company focuses on long-term relationships, tailoring services to meet clients’ specific needs, ensuring stability, security, and innovation. They operate throughout Germany, with its primary goal being to help clients achieve long-term success in a dynamic technological landscape. The company serves a wide range of clients, including large enterprises and organizations with complex IT needs and provides modern IT infrastructures and scalable cloud solutions, such as SAP and AI, customized to clients’ requirements. Our customer operates as a dynamic IT service provider, supporting the digital transformation of the German economy.

About the Role:

We are seeking for an experienced Project Management Officer to support our project managers and project delivery teams in IT projects in a Managed Services / ITSM environment.

You will be responsible for providing supporting activities during the project execution. This includes activities as: set-up of the project collaboration tools (MS Teams/SharePoint, MS project mail distribution lists), support for project management-related processes: staffing mobilization, project status reporting, financial controlling, procurement, time-sheeting, tracking of LOP, quality management for the project documentation, on-/offboarding, organization of meetings and travels.

As Project Management Officer, you are working in one or several project teams in a matrix organization and collaborate with cross-functional teams in an international context. Your expertise will help drive the stability and profitability of our customer accounts.

Main responsibilities

• Support for the initial set-up of the project governance in alignment with the responsible project manager during the initialization phase
• Support for Controlling & Monitoring activities during the project execution, including tracking of List of Open Points (LOP), Risk logs, and Change logs
• Support for the regular project status reporting, financial controlling, time-sheeting, procurement tracking
• Administrative support for project team members including on-/offboarding, organization of meetings and travels, creation of protocols and meeting minutes
• Quality management for the project documentation in line with our Manage Now Project Management Framework and related Templates

Qualifications

• Solid experience working as a PMO Specialist in IT-related projects
• Experience working as a PMO Specialist in managed services projects (e.g. managed network, hybrid infrastructure, managed workplace, SAP basis)
• Valid entry-level Project Management Certification, e.g. CAPM, Prince2 Foundation (or higher), etc.
• Expert level in using the M365 applications (Word, Excel, PowerPoint, MS Teams / SharePoint)
• Very good know-how using MS project and SAP as end-user
• Very good understanding of project financial controlling and reporting activities
• High quality standard for own work, very good communication skills, and autonomous way of working
• Advanced German and English skills