Administrative Assistant

Job Overview

Are you looking for a hybrid or remote work opportunity? Are you interested in a workplace that allows for flexibility in your day? Are you ready for a workplace that provides benefits that suit your needs? You will provide analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of details and administrative responsibilities. Complete special research and data analysis tasks. Analyze problems, compile and analyze data, and prepare reports/recommendations. Coordinate activities between departments and outside parties. Contact company personnel at all organizational levels to gather information and prepare reports. Work is generally of an important or confidential nature. Assignments may be found in different departments.

Job Description and Requirements

Your Role in Action 

• Provide high-level administrative support by partnering with directors/senior managers/managers to facilitate their work, anticipating their needs, and prioritizing accordingly. 

• Manage calendar(s) for a leader or group of leaders. 

• Create and edit documents, spreadsheets, and presentations. 

• Coordinate meetings, travel conference calls and completes expense reports. 

• Manage email by organizing, filing, responding, and delegating. 

• Oversee the full life cycle of meetings/events by coordinating with team members and vendors to ensure the quality outcome of the event. 

• Manage annual planning calendar and create look-ahead calendars for review. 

• Be a delegate for executives with their direct reports and service groups (HR, Facilities, Finance) 

• May review direct reports expenses and purchases in place of the executive. 

• Create and prepare correspondence, reports, emails,s and other documents. 

• May help prepare budgets and other financial documents. 

• Remain knowledgeable of all procedures. 

• May partner with corporate PR and coordinate branding events. 

• Handle confidential information 

• May lead micro-projects spanning multiple departments 

Your Skills 

• Very good command of English in speaking and writing 

• Ability to work with many tasks and multiple team members concurrenly 

• 2+ years experience as an Administrative Assistant or commensurate experience 

Relativity is a diverse workplace with different skills and life experiences—and we love and celebrate those differences. We believe that employees are happiest when they're empowered to be their full, authentic selves, regardless how you identify.

Benefit Highlights:

Comprehensive health, dental, and vision plans

Parental leave for primary and secondary caregivers

Flexible work arrangements

Two, week-long company breaks per year

Additional time off

Long-term incentive program

Training investment program

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Relativity is committed to competitive, fair, and equitable compensation practices.

This position is eligible for total compensation which includes a competitive base salary, an annual performance bonus, and long-term incentives.

The expected salary range for this role is between following values:

73 000 and 109 000PLN

The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. Hiring at the top end of the range would not be typical, to allow for future meaningful salary growth in this position. 

Required Skills:

Bookkeeping, Communication, Customer Service, Data Entry, Legal Documents Preparation, Microsoft Office, Office Administration, Office Management, Report Creation, Time Management