PMO Specialist

Key Responsibilities:

• Project Governance & Methodology: Supports the definition and maintenance of project management frameworks and standards. Ensures all projects follow the internal lifecycle and standardized documentation processes.

• Tracking & Reporting: Maintains project portfolio dashboards and provides data-driven insights using Power BI or Excel. Prepares regular status, budget, and resource reports for senior leadership.

• Stakeholder Coordination: Acts as a central point of contact between Project Managers and functional departments (IT, Finance, Legal). Tracks action items from project steering committees and ensures alignment across workstreams.

• PMO Tooling & Administration: Supports the administration of PMO software (e.g., Jira, ServiceNow, MS Project). Assists in user training, data integrity checks, and tool optimization.

• Risk & Quality Assurance: Monitors project health, tracks dependencies, and maintains risk registers. Provides secondary support in documenting vendor-related risks and compliance (e.g., GDPR, DORA) within the project scope.

Requirements:

• Experience: 1–3 years of experience in a PMO, Project Coordination, or Business Support role.

• Technical Proficiency: Advanced use of MS Office (Excel, PowerPoint), data visualization tools (Power BI/Tableau), and project management software (Jira, Confluence, or ServiceNow).

• Professional Competencies: Exceptional organizational skills, high attention to detail, and an analytical mindset focused on process improvement and project delivery.

• Communication: Strong ability to liaise with diverse stakeholders and translate complex project data into clear, actionable updates.

Nice-to-Have:

• Risk & Vendor Management: Basic familiarity with Third-Party Risk Management (TPRM) frameworks or contract lifecycle management.

• Regulatory Awareness: Understanding of industry standards such as ISO 27001, GDPR, or DORA.