HR & Recruitment Specialist

Job Description

Finalsite is the preferred website, communications, enrollment, and marketing platform of more than 7,000 schools and school districts in 119 countries around the world. The company’s people, products and services transform how schools connect and engage with their community, recruit students and staff, and fundraise; while managing the complex requirements around data privacy, accessibility, hosting and security. Finalsite products and services include award-winning website designs, a robust content management system, mass communications tools, a powerful enrollment management system, innovative inbound marketing tools, data integration, training, support and marketing consulting. Finalsite is headquartered in Glastonbury, CT, USA with employees who work remotely in nearly every state in the U.S. as well as Europe, South America, and Asia. For more information, please visit www.finalsite.com.

VISION

To build innovative solutions that elevate school engagement.

SUMMARY OF THE ROLE

We're looking for a motivated and detail-oriented HR & Recruitment Specialist to join our team in Poland. You'll primarily handle end-to-end recruitment (70%), while also supporting a variety of HR operations (20%) and providing Executive Assistant support (10%) to key leaders. The ideal candidate will thrive in a fast-paced environment, balancing high-volume hiring with HR support to enhance the employee experience.

LOCATION

Hybrid / Remote - Anywhere within Krakow, Poland. B2B option for this role.

Finalsite is a global company and to enable strong collaboration, we have established common core working hours. Candidates should be comfortable working from 11:00-20:00 CEST, with core working hours being 16:00-19:00 CEST

RESPONSIBILITIES

Recruitment (70%)

• Manage the full recruitment cycle for roles across Poland and international teams, including job posting, sourcing, screening, interviewing, and offer management.

• Partner with hiring managers to understand role requirements, create engaging job descriptions, and design effective sourcing strategies.

• Build and maintain a strong pipeline of talent using multiple sourcing channels

• Coordinate interview scheduling, candidate communications, and ensure a smooth and professional candidate experience.

• Support employer branding initiatives and contribute to positioning the company as an employer of choice in Poland.

• Track recruitment metrics and provide regular updates on hiring progress to stakeholders.

Human Resources (20%)

• Support HR processes including onboarding, offboarding, HRIS data management, and contract administration.

• Act as the first point of contact for employees in Poland for HR-related queries, ensuring compliance with local labor laws.

• Collaborate with the global HR team on policies, engagement initiatives, and people programs.

• Assist with performance review cycles, training coordination, and other HR projects as needed.

• Help drive a positive workplace culture aligned with company values.

• Oversee day-to-day Krakow office management

• Organize and support local employee events and team-building activities

• Support compliance requirements, HR audits, and employee documentation

• Assist with HR administrative tasks, such as onboarding, benefits administration, employment verifications and contracts

• Act as local point of contact for employees on HR office-related inquiries

Executive Assistant (10%)

• Manage executive calendars, scheduling meetings, appointments, and travel.

• Coordinate complex domestic and international travel arrangements.

• Process expense reports, reimbursements, and credit card reconciliations.

• Prepare presentations, reports, and briefing materials.

• Record and distribute meeting notes, ensuring follow-up on next steps.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• 2–4 years of technical recruitment experience (in-house or agency), ideally in an international or fast-paced environment.

• Experience using an Applicant Tracking System

• Strong understanding of Polish labor law and HR best practices.

• Excellent sourcing and interviewing skills, with proven ability to fill roles quickly and effectively.

• Strong organizational and multitasking skills with high attention to detail.

• Excellent communication skills in Polish and English (both written and spoken).

• Ability to work both independently and collaboratively in a hybrid environment.

WHAT WE OFFER

• Hybrid work model: flexibility to split time between home and office.

• Competitive salary and benefits package.

• Opportunity to work in a growing international company with a supportive team culture.

• Professional development opportunities and exposure to global HR practices.

• A chance to make a real impact in building our team and shaping the employee experience in Poland.

  
  

DISCLOSURES

Finalsite is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. EEO is the Law. If you have a disability or special need that requires accommodation, please contact Finalsite's People Operations Team. Finalsite is committed to the full inclusion of all qualified individuals. As part of this commitment, Finalsite will ensure that persons with disabilities or special needs are provided a reasonable accommodation. Ensure your Finalsite job offer is legitimate and don't fall victim to fraud. Ask your recruiter for a phone call or other type of verbal communication and ensure all email correspondence is from a finalsite.com email address. For added security, where possible, apply through our company website at finalsite.com/jobs.