Vendor Onboarding & Third Party Risk Management Specialist

Location: 100% onsite (Warsaw)

Start Date: ASAP / within 1 month

Role Summary:

The Vendor Onboarding & Third Party Risk Management Specialist supports end to end onboarding of third party vendors into internal systems of record, captures accurate data from Vendor Business Liaisons, coordinates onboarding activities and due diligence, and performs risk assessments aligned with the Third Party Risk Management framework while partnering closely with Global Strategic Sourcing and internal stakeholders

Responsibilities:

Data Management & System Administration

• Enter, update, and maintain accurate vendor data based on information collected from the Vendor Business Liaison

• Ensure completeness and accuracy of required fields, documentation, and metadata for vendor onboarding

• Monitor data quality and reconcile information across internal systems

  
  

End-to-End Vendor Onboarding

• Coordinate the full vendor onboarding lifecycle from initial request through activation

• Track onboarding milestones and follow up with stakeholders to ensure timely delivery of activities

• Act as a coordination point for Business Owners, Vendor Business Liaisons, Global Strategic Sourcing, Risk SMEs, Legal, and Compliance

  
  

Stakeholder Engagement

• Collaborate with Global Strategic Sourcing to validate vendor information and confirm sourcing requirements

• Work closely with Vendor Business Liaisons to understand onboarding needs and share key updates

• Escalate issues or delays to leadership when needed

  
  

Risk Assessment & Due Diligence

• Conduct initial and ongoing risk assessments in alignment with the Third Party Risk Management framework

• Capture risk classifications, inherent risks, control requirements, and mitigation actions in the system of record

• Coordinate with SMEs such as Information Security, Privacy, Business Resilience, AML, and Financial Crime to validate risk findings

• Ensure documentation, approvals, and workflows meet policy and audit standards

  
  

Timely Onboarding & Process Compliance

• Complete onboarding tasks and TPRM activities within required timelines

• Maintain adherence to internal policies, procedures, and compliance requirements

• Identify and communicate process improvement opportunities

  
  

Requirements:

• Experience in vendor onboarding, procurement operations, third party risk management, or similar operational roles

• Strong understanding of risk assessment principles, ideally within a regulated or financial services environment

• Proficiency with data entry, workflow tools, and enterprise systems of record (experience with vendor management systems is a plus)

• High attention to detail and documentation accuracy

• Strong communication skills and ability to engage cross functional stakeholders

• Ability to manage multiple onboarding requests, prioritise effectively, and meet deadlines

  
  

Preferred Qualifications:

• Experience working within a Third Party Risk Management programme

• Familiarity with TPRM processes, sourcing structures, or vendor management frameworks

• Knowledge of regulatory expectations related to outsourcing, vendor risk, or operational risk

  
  

Performance Indicators:

• Accuracy and completeness of vendor data entry

• Timeliness of onboarding lifecycle completion

• Quality and compliance of TPRM assessments and documentation

• Stakeholder satisfaction and responsiveness

• Adherence to internal standards, policies, and audit readiness expectations

  
  

Offer:

• B2B contract via Experis

• Multisport card

• Private healthcare (Medicover)

• Access to an e-learning platform

• Group life insurance