Project Coordinator / Executive Assistant

Location: Hybrid, 3 days per week from office in Warsaw, Gdynia, Gdańsk or Łódź

Start: 16.03.2026

Rate: up to 90 pln/h on b2b

Industry: banking

Summary: The Support Workstream Execution Analyst plays a critical role in facilitating and managing projects within the organization. The primary goal is to support project managers and workstream leads in executing approximately 11-12 concurrent projects effectively, ensuring proper risk management, financial tracking, and stakeholder communication.

Main Responsibilities:

• Support workstream leads and project managers in managing ~11-12 projects

• Facilitate risks and issues with the Risk Manager

• Manage dependencies with the Dependency Manager

• Provide financial management support and oversee administrative tasks in progress reporting

• Support project portfolio management (PPM) and conduct progress reporting to PMO

• Maintain Jira (L1 & L2 & L3) – update milestone statuses and tie closure evidence

• Process change requests and manage evidence tracking for the PMO

• Manage risks (including CRMA/QRA) and maintain dependencies for the PMO

• Onboard new resources at the workstream level

Key Requirements:

• Project management / PMO experience and certification (Prince2, PMI, etc.)

• Proficient communication skills for managing numerous stakeholders

• Strong experience in complex data presentation (Excel, Jira, PowerPoint)

• Experience in project budgeting and cost control

• Excellent organizational and coordination skills

• Experience with PMO processes and project support activities

Nice to Have:

• Experience in financial management software or tools

• Knowledge of Agile methodologies

• Experience in Change Management practices