Travel & Expense Specialist

In Cyclad, we work with top international IT companies in order to boost their potential in delivering outstanding, cutting-edge technologies that shape the world of the future. We’re currently expanding the team within our Cyclad Travel Division and looking for a Travel and Expense (T&E) Specialist. You will be responsible for managing, maintaining, and optimizing the company’s travel and expense program within Cytric Expense, and/or SAP Concur. This role ensures compliance with corporate travel policies, timely reimbursement, accurate expense reporting, and overall system efficiency. The ideal candidate will serve as the subject matter expert (SME) for T&E Solutions, providing technical support, training, and process improvement recommendations across the organization.

Project information:

• Industry: Travel technology; T&E solutions

• Type of project: managing, maintaining, and optimizing the company’s travel and expense program within Cytric Expense and/or SAP Concur

• Office location: Warsaw (Wola)

• Remote work: Yes

• Type of contract: B2B

• Project language: English & German

• Assignment start date: ASAP

Responsibility:

• Administration and maintenance of Cytric Expense and/ or SAP Concur Travel & Expense systems, including configuration management, workflows, and user support

• Auditing and reviewing expense reports to ensure policy compliance and accuracy

• Driving process improvements to streamline travel booking, expense submission, and reimbursement

• Delivering user training and communication on system updates and policy changes

• Generating and analyzing T&E reports to monitor spend, policy compliance, and process efficiency

Competence demands:

• 3+ years of experience in travel and expense management, accounts payable, or related role

• Hands-on experience with Cytric and/ or SAP Concur Travel and Expense platforms

• Strong understanding of corporate travel and expense policies and compliance requirements

• Proficiency in Microsoft Excel and other data analysis tools

• Excellent attention to detail, problem-solving, and organizational skills

• Strong communication and interpersonal skills to support users at all levels

• English and German (min. B2 level)

We offer:

• Long-term cooperation based on B2B

• Private medical care with dental care (covering 70% of costs). Family package option possible

• Multisport card (also for an accompanying person)

• Life insurance

• Internal and external trainings

• Possibility to work remotely