Facilities Coordinator

We're looking for a Facilities Associate

In this role, you will...

Be part of the Facilities Team. You will support the role of the Senior Regional Facilities Manager, who manages EMEA offices; you might be involved in Facilities operations supporting various European locations. You will liaise with Krakow international team, guests as well as various vednors.

This position is based in our Krakow office. Duties include:

1. Reception tasks - meet and greet visitors as and when required
2. Management & distribution of mail – incoming/outgoing, courier requests
3. Taking care of the company's image: aesthetics of the reception desk, ensuring the space is tidy and meeting rooms prepared
4. Taking care of visitors and employee badge requests
5. Oversee meeting room reservations,
6. Support with catering and visitors as and when required
7. Supporting meetings/events in the office; securing the meeting rooms, snacks deliveries
8. Regular purchase of snacks, fruit and refreshments
9. Purchasing of office supplies, stationary, furniture and general equipment
10. Support employees with our external travel booking site, Egencia
11. Invoice management via Oracle, raise purchase orders, check invoices against budget
12. Contact with vendors to solve any issues that may occur
13. Liaise with building management and external providers to ensure routine and adhoc repair and maintenance of office space and equipment.
14. Hold position of Lead fire warden and first aider, organizing training for employees
15. Point of contact for all facilities queries, deal with all requests promptly and accurately via ServiceNow
16. Supporting Facilities Manager in ad hoc tasks when needed

You’ve Got What It Takes If You…

1. have positive approach with lots of ideas
2. have customer first focus and a confident trusted partner to other departments
3. have strong interpersonal and cross-cultural skills that allow you to work well with a diverse team.
4. are confident organizer with a practical hands-on approach
5. are solution oriented and able to work independently

Experience in facilities or office management will be an advantage