IT Project Manager (Web & Mobile Apps)

We're looking for an IT Project Manager who will join our team and help us deliver international web projects.

You’ll work closely with our US-based clients, managing web projects end-to-end. We operate in the GMT+2 time zone, with occasional client meetings outside these hours.

👉 B2B contract (permanent)

👉 Salary range: 9000 PLN - 13000 PLN net (+VAT, B2B)

👉 Full-time, flexible working hours

👉 Location: Poznań - Hybrid

👉 Start: ASAP

You also get the perks that big players can't offer:

• Gain hands-on experience at an award-winning web agency
• Work closely with a collaborative team of six people that values expertise and creativity.
• Enjoy the autonomy to make decisions and shape projects with minimal constraints.
• Operate in a flat structure, giving you direct access to leadership and all team members.
• Take full ownership of your projects, from concept to launch, ensuring quality at every stage.
• Share in the company’s annual profits, benefiting from our collective success.
• Be part of a supportive, people-first culture where learning and growth are part of the journey.

Who are we 

We are a leading web design & digital product agency based in Poznań. We design, build & scale our clients' ideas - modern websites, web & mobile applications, and e-commerce solutions. Our collaborations are founded on a bedrock of transparency, quality, respectfulness, and inclusivity.

What do we offer?

• Salary range: 9000 PLN - 13000 PLN net (+ VAT, B2B)
• Flexible working hours
• 24 paid days off
• Training & courses budget
• Apple M1 MacBook
• A share of the yearly profits generated by the company
• Access to private health insurance, a MultiSport card
• Office location: Poznań, Aleja Niepodległości 36
• Gym in the office building (free to use!)

What do we ask for? 

• You will plan projects, keep them up to date and adapt to changes.
• You will manage the scope of work, budget, timeline, and risks.
• You will know the project well and be actively involved.
• You will solve problems and remove blockers for the team.
• You will build strong, long-term client relationships.
• You will support and motivate your team.
• You will thrive without rigid instructions and prefer autonomy.
• You will seek opportunities to optimize work.
• You will focus on delivering high-quality results.
• You will work closely with leadership to improve client service.

👉To put it simply, you take charge, plan ahead, and adapt to changes.

What are your responsibilities going to be?

Responsibilities:

• Client Onboarding & Tool Walkthrough: Guide clients through the onboarding process and ensure they understand the tools used throughout the project.
• Scheduling & Updates: Coordinate meetings, schedule calls, and provide regular project updates to clients and internal teams.
• Workshop Participation: Actively engage in workshops with clients to gather insights and refine project requirements.
• Project Management: Oversee web projects using ClickUp, ensuring timely delivery and high-quality results.
• Resource Management: Use Float to allocate resources, track workloads, and manage project timelines effectively.
• Documentation & Tracking: Maintain and update project documentation using Google Tools, ensuring that all project details are recorded accurately.
• Communication: Serve as the primary point of contact between clients and the internal team using Slack and Google Meet for clear, transparent communication.
• Client Relationship Management: Build and maintain strong relationships with multiple clients, ensuring satisfaction and effective collaboration.
• Decision-Making: Make informed project decisions considering technical constraints, project progress, budget, timeline, and client feedback.
• Expectation Management: Set clear expectations with both clients and team members, proactively managing scope and potential issues.
• Problem Solving & Crisis Management: Quickly resolve issues and mitigate risks to keep the project on track.
• Requirements Gathering: Collect and clarify project requirements, ensuring a clear understanding of deliverables and goals.
• Scope Control: Maintain control over the scope of work (SOW), making adjustments when necessary and ensuring all parties are aligned.
• CMS Navigation: Familiarize yourself with CMS systems (e.g., WordPress, HubSpot) to support both the client and team in technical aspects.
• Technical & Design Involvement: Deepen your understanding of the project's technical, UX, and UI aspects to be a trusted partner for both the client and internal teams.
• Team Leadership: Guide a team of 6 or more members, ensuring successful project completion while fostering collaboration and a positive team environment.
• Project Flow Optimization: Continuously identify opportunities to streamline project workflows, improving efficiency.
• Work Estimation: Estimate the work required based on project progress, deliverables, and task dependencies, using relative estimation techniques to assess effort and complexity in relation to other tasks within the project.
• Resource Allocation: Assign appropriate team members to projects and update Float accordingly.
• Forecasting: Prepare project forecasts for leadership, providing visibility on progress, risks, and resource requirements.
• Collaboration with Sales Team: Share knowledge about resource availability with the Sales Team to ensure realistic project commitments.

What tools do we use in the project management team?

ClickUp - Managing projects, Time tracking

Float - Resource Management

Slack - Day-to-day communication

Google Workspace - office tools

Here's what the recruitment process looks like!

Step 1 – Apply.

Step 2 – If we see the match, Rafał (COO) will call you to get to know you better. 

Step 3 – We will meet on-site to get to know each other and discuss our potential cooperation. 

Step 4 – We send you our proposal – welcome to the Team! 🤝

We can complete the entire process within a week.🤘

Get to know us better: http://adchitects.co/careers/